Plant Recording Systems: Iris BG

All information taken from Iris BG website. Iris is a modular system, like BG Base. The standard package includes:

Collections Management

• Manages your accessions with information such as taxon, origin, locality, collector, determination history, material type, IPEN-number, images etc.

• For the items related to an accession (e.g. plants, herbarium specimen), information such as location in the garden, item status, propagation details, label type, map coordinates, etc., can be given.
• A history of changes for an accession item is automatically maintained.
• Data can be imported by using the optional Data Import module.
• Changes made to accessions using the optional IrisBG Mobile on a portable device can be assessed in the inbox before committing the changes to the database.
• Item management allows you to perform updates on a selection of accession items (e.g. plants, herbarium specimen).
• With integrated web search you can look up detailed information about a taxa from your favourite websites.
• Add an unlimited amount of high resolution images to your accessions and taxa. A wide range of image formats are supported. Advanced features such as resolution downscaling, rotation, zooming and panning are available.
• Manage taxa definition and nomenclature, including changes in taxonomic status.
• Includes data about systematic rank, scientific and vernacular names, synonyms, authors, parentage, distribution, habitat, literature, images, etc.
• Contains an overview of accessions and items of a given taxon in addition to publications and web references.
• Manage Taxonomic Groups above species level (e.g. genera, families).
• Various reports can be created based on flexible selection criteria.
• The reports can be previewed, printed or exported to various file formats, such as doc, xls, csv, pdf or html.
• Data can also be exported in defined formats such as the Garden Search Database format (seeBGCI) and the Darwin Core 2 format (see TDWG).
• Labels for use in the garden can be created by using Word mail merge or the data can be exported for later import into an external label printing program.
• Manages Information about institutions and collections, accession numbering policy, accession format, garden map coordinates etc.
• Update information about the locations in the garden with a flexible hierarchical model which allows you to subdivide your garden into as many or as few levels as you require.
• Manages a complete list of all your contacts with all the necessary contact details such as name, address, email, etc.
• Each contact can be assigned multiple roles of your own choosing.
• Mailing labels for contacts can be printed.
• Manages a complete list of all your personnel with name, address, email etc.
• Record Tasks, Tree Inspections, Garden Trails, Funding or Exchanges of material that is cross reference with your collection data.
• Tasks are used for recording work or any event that relates to a list of of Taxa, Accessions, Accession items, Assets or Garden Locations. Tasks can freely be categorized and is very flexible with a multitude of different uses.
• Record and follow up inspections of longlived plants with details such as plant condition, work carried out, damage and measurments.
• Record Garden tours as a list of entries where each entry refers to an “Accession item”, a “Garden Location” or an “Asset”. A tour can be published directly to your Garden ExplorerWebsite.
• Donations and other types of funding can be recorded in the Funding screen with details such as benifactor, size of donation, link to the related Accessions, Assets or Garden Locations.
• Plant material borrowed to or from other gardens (Contacts) can be recorded in the Exchanges screen.
• All users must have a user account.
• The account defines the access privileges to different parts of the system through user roles defined by the system administrator.
System Definitions
• User defined codes are used throughout the system to give you maximum flexibility to adapt the system to your requirements.
• Examples of such codes are Accession item status, Label types, Report types, etc.
System Tasks
• System tasks are used to perform system wide database updates that may be necessary under special conditions.
• Reduces maximum image resolution on your images to conserve database disk usage.

Existing users